Unless otherwise stated, the legal basis for processing your personal data is that it is necessary for the membership agreement we hold with you, or is via your consent to your personal data being processed.
Data Protection Officer
The controller for your personal information is Camtree at Hughes Hall, Wollaston Road, Cambridge, CB1 2EW. The Data Protection Officer is the Office of Intercollegiate Services Ltd (OIS Ltd, 12B King’s Parade, Cambridge; 01223 768745; firstname.lastname@example.org) and should be contacted if you have any concerns about how we are managing your personal information, or if you require advice on how to exercise your rights as outlined in this statement. The person within the College responsible for data protection at the time of issue, and the person who is responsible for monitoring compliance with relevant legislation in relation to the protection of personal information, is the Bursar via email@example.com.
Collection of Personal data
We use Memberpress to manage subscriptions, but member information is kept by us. We will only collect personal information from you by specifically asking for it when you register with us for newsletters, email updates, take part in surveys and customer feedback, or when you register as a member through your school or organisation. We may collect all or some of the following information relating to you:
- Identity Data – including first name, last name, email address, job title, name of organisation or school
- Contact Data – includes billing address, email address and telephone numbers.
- Financial Data – includes bank account and payment card details, VAT user type and VAT number. This is necessary for the purposes of our legitimate interests.
- Usage Data – includes information about how you use our website, products and services.
Your personal data is not shared.
Use of personal data
Providing requested services
We will use your information to enrol and involve you in our services as requested by you. For example, using your contact information to respond to your customer service requests, or to enable registration for one of our services.
We may also use your information for marketing or analytical purposes and to improve and develop the services offered by Camtree.
We use data we collect to send email newsletters, or information about Camtree services. We may also use the data to send you email communications, such as information about your account or updates to the site.
We will retain your personal data for as long as reasonably necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.
Receipt of our newsletters and participation in surveys is entirely voluntary. You may unsubscribe from being contacted for these purposes at any time by emailing firstname.lastname@example.org (for IELC newsletters and surveys) or email@example.com (for Camtree newsletters and surveys).
Tracking information for our site
The site automatically stores non-personal information about the sites’ usage, popularity, and positive or negative impact. We perform statistical analyses of users of the site, and their viewing and participation patterns, for the purpose of developing the website further.
We may collect non-personal information about the computer, mobile device or other device you use to access Camtree, such as IP address, geolocation information, browser type, browser language and other preferences automatically collected.
Updates and changes
Any changes to this policy will be posted on our website.